Public Notices

Notice of Intent to Award – June 29, 2015

The Charlottesville-Albemarle Airport Authority (“Authority”) hereby announces its intent to award a contract for: Grounds Maintenance and Landscaping Services at the Charlottesville-Albemarle Airport to James River Grounds Management

This award is made pursuant to the Invitation to Bid (ITB) for the above described services issued on May 28, 2015. After reviewing the five bids received in response to this ITB, the Authority’s Executive Director has concluded that the bid of the above named offeror provides the best value to the Authority.

This Notice does NOT constitute the formation of a contract between the Authority and the offeror. The Authority reserves the right to cancel this Notice of Intent to Award at any time.

This Notice of Intent to Award initiates the 10-day period during which an offeror may submit a bid protest in accordance with the applicable provisions of the Virginia Public Procurement Act.

The Authority thanks the offerors for participating in the competitive selection process.


Audit Committee Meeting

Friday, June 26, 2015  10:00 am
Large Conference Room
Lenhart Pettit
530 East Main Street
On the Downtown Mall Across from City Hall

Invitation to Bid – May 29, 2015

The CHARLOTTESVILLE-ALBEMARLE Airport Authority, acting by and through its Executive Director, invites interested parties to submit bids offering to enter into a contract for provision of Grounds Maintenance and Landscaping Services at the Charlottesville-Albemarle Airport (“IFB”).

Copies of the Bid Documents and Specifications are available upon request to CHARLOTTESVILLE-ALBEMARLE Airport Authority, 100 Bowen Loop, Suite 200 Charlottesville, Virginia, 22911, (434) 973-8342.

The deadline for submitting bids to the Authority is Wednesday, June 17, 2015 at 2:00 p.m. at which time the bids will be opened. Sealed bids shall be mailed or hand-delivered to the Authority on or before the deadline, at 100 Bowen Loop, Suite 200 Charlottesville, Virginia, 22911. Each bid must be contained in an envelope which shall be sealed, conspicuously endorsed with the Bidder’s name and address, and labeled to identify this IFB. Facsimile and e-mail bids will not be accepted. Interested offerors should check the Authority’s website prior to submission of any proposal–in the event that addenda are issued to the IFB during the procurement process, notice of each addendum will be posted on the gocho.com website under “organization info” and “public notices” link. A draft of the contract document will be issued as an addendum and posted there prior to the submission deadline. All proposals shall be prepared as directed in the IFB and marked and submitted in a manner specified in the “Instructions to Bidders” portion of the IFB. Bids received after the deadline will be returned unopened.

The Bid must be submitted on the blank form furnished by the Authority within the Bid Documents, and the bidder must give all information required.

A non-mandatory pre-bid meeting and walking/shuttle tour will be conducted Wednesday, June 10, 2015 at 10:00 a.m. Interested bidders should meet in the rotunda lobby of the terminal building to be escorted to the meeting site.

The Authority reserves the right to cancel this IFB, and to reject any or all bids received, as may be in the best interests of the Authority.

Notice in accordance with Va. Code Sec. 2.2-4343.1: this public body does not discriminate against any bidder because of race, religion, color sex, national origin, age, disability, or any other basis prohibited by state or federal law relating to discrimination in employment.

All inquiries for information shall be submitted in writing and directed to:

Stirling G. Williams
Director of Landside Operations
Charlottesville-Albemarle Airport Authority
E-mail: swilliams@gocho.com
Fax No.: 434-974-7476

Download the Full Invitation to Bid Here

Addendum #1 Grounds Maintenance ITB


Invitation to Bid – May 29, 2015

CHARLOTTESVILLE-ALBEMARLE AIRPORT AUTHORITY
INVITATION TO BID (ITB)
Multi-Tasking Equipment (MTE) for Airfield Snow Removal High Speed, Multi-Tasking Snow Removal Unit to include Cab Forward Carrier Vehicle, 22’ Snow Plow, 20’ Rotary Broom and High Velocity Air blast system.

The Charlottesville-Albemarle Airport Authority, acting by and through the Executive Director, invites bids for the purchase of a Multi-Tasking Equipment (MTE) for Airfield Snow Removal High Speed, Multi-Tasking Snow Removal Unit to include Carrier Vehicle, 22’ Snow Plow, 20’ Rotary Broom and High Velocity Air blast system

Copies of the Bid Documents and Specifications are available upon request to W. D. Pahuta, Deputy Director, Charlottesville-Albemarle Airport Authority, 100 Bowen Loop, Suite 200, Charlottesville, Virginia, 22911, (434) 973-8342.

Bids will be received until 2:00pm, local prevailing time, June 25, 2015, by the Deputy Director, Charlottesville-Albemarle Airport Authority, 100 Bowen loop, Suite 200, Charlottesville, Virginia, 22911. Each bid must be contained in an envelope which shall be sealed, conspicuously endorsed with the bidder’s name, date, and time Bid is to be received and may be either mailed or hand delivered. Bids will be opened and read aloud in the Authority offices at 2:00 pm, local prevailing time, June 25, 2015. Bids received after 2:00 pm local prevailing time will be returned unopened.

The Bid must be submitted on the blank form furnished by the Authority and must give all information required. This is Attachment A included in the ITB.

The Authority reserves the right to accept or reject any or all bids and to waive any informalities in Bids received, if it is in the best interest of the Authority to do so.

W. D. Pahuta
Deputy Director
Charlottesville-Albemarle Airport Authority

Download the Full Invitation to Bid Here

Addendum Number 1 MTE June 22, 2015


Notice – Sole Source Procurement – May 28, 2015

On May 28, 2015, the Charlottesville-Albemarle Airport Authority will award a contract totaling $9,406.56 to Crossmatch for the necessary upgrade of fingerprinting software, and the associated implementation, training and warranty of the product for the Airport’s access media identification system. The Charlottesville-Albemarle Airport Authority has determined that one source is available for this procurement as Crossmatch is the developer and warranty provider of the Airport’s current system. This purchase will upgrade the current software to a level that will be supported. The current software is no longer supported.

Melinda Crawford
Executive Director


Notice of Intent to Award – April 7, 2015

NOTICE OF INTENT TO AWARD: Request for Proposal, Purchase of four (4) Aircraft Passenger Loading/Unloading Ramps – April 7, 2015

The Charlottesville-Albemarle Airport Authority (“Authority”) hereby announces its intent to award a contract for the purchase of four (4) Aircraft Passenger Loading/Unloading Ramps to Aviramp Ltd. This award is made pursuant to the Request for Proposals (RFP) for the above described services issued on February 26, 2015. After reviewing the sole proposal received in response to this RFP, the Authority’s Executive Director has concluded that the proposal of the above named offerors provides the best value to the Authority. This Notice does NOT constitute the formation of a contract between the Authority and the offerors. The Authority reserves the right to cancel this Notice of Intent to Award at any time. This Notice of Intent to Award initiates the 10-day period during which an offeror may submit a bid protest in accordance with the applicable provisions of the Virginia Public Procurement Act.

The Authority thanks the offeror for participating in the competitive selection process.


Invitation to Bid

The Charlottesville Albemarle Airport Authority, owner and operator of the Charlottesville Albemarle Airport is seeking competitive bids to purchase a Ventrac 4500Z Compact Tractor & Attachments to be ordered and delivered prior to June 30, 2015. The specification list can be obtained by clicking here. The Authority will not be responsible for any oral instructions with regard to this notice. All questions and comments concerning this request shall be emailed to Stirling Williams, Director of Landside Operations, at swilliams@gocho.com.

SUBMISSION DEADLINE: Proposals will be received by email or in writing at the Charlottesville Albemarle Airport, 100 Bowen Loop-Suite 200, Charlottesville, Virginia 22911 until 5:00 p.m. (EST) March 31, 2015. The Authority reserves the right to reject any or all proposals, to waive informalities in any proposal received, and to initiate alternative procurement procedures at any time if it is in the best interest of the Authority to do so.


RFP Light Boxes with Backlit Fabric Graphics – March 24, 2015

The Charlottesville Albemarle Airport Authority, owner and operator of the Charlottesville Albemarle Airport is inviting proposals from companies who are interested in designing, building and installing four (4) light boxes with backlit fabric graphics to be used as airline location signs in the airport terminal. When submitting a proposal, please include the price per unit and any discount given for the purchase of multiple units. Proposal Submission Deadline: Tuesday, April 14, 2015, at 2:00 P.M. (EST).

Requirements: Installation includes mounting boxes to dry wall. This will require the use of a lift and/or ladders. Airport technicians will connect power. The proposal price must include any meetings, design, delivery and installation.

The light boxes will require the following specs:

  • 70″W x 33’H x 4” deep aluminum light boxes
  • 70″W x 33’H x 4” fabric graphics with fire resistant coating
  • LED lighting incorporated in the design, 210 watt UL certified
  • Graphic design services required by company and cannot be contracted to another source
  • Installation required by company and cannot be contracted to another source
  • Design and installation must be completed within 30 days of a signed contract

References: Please provide any relevant signage projects completed along with references.

RFP Process: The following is the process that the Authority will follow in reviewing and approving proposals, as well as preliminary information on the process that will take place once a proposal is selected. The proposal will be considered active for (12) twelve months, beginning on Tuesday, April 14, 2015, at 2:00 P.M. (EST). A contract will be negotiated within (30) thirty days of notification of purchase. Each proposal must be sealed in an envelope which shall be conspicuously endorsed with the offeror’s name and the phrase “Airport Light Box Project ” and may be either mailed or hand delivered to: Charlottesville Albemarle Airport Authority 100 Bowen Loop, STE 200 Charlottesville, VA 22911.

The Authority will not be responsible for any oral instructions with regard to this notice. All questions and comments concerning this Request for Proposal must be submitted via e-mail (only) to Jason Burch, Director of Air Service and Marketing, at jburch@gocho.com, and questions must be received before 2:00 p.m. (EST) on Wednesday, April 1, 2015, in order to be answered by Monday, April 6, 2015. Any addendums issued as part of this Request for Proposal process will be posted on the Authority’s website at www.gocho.com. Any company interested in submitting a proposal should send their contact information to jburch@gocho.com in order to ensure that they will receive all notices of any addendums issued. The Authority reserves the right to reject any or all proposals, to waive informalities in any proposals received, and to initiate alternative procurement procedures at any time if it is in the best interest of the Authority to do so.


Notice of Intent to Award – March 12, 2015

Notice of Intent to Award: Request for Proposal, Professional Aviation/Civil Engineering Services

The Charlottesville-Albemarle Airport Authority (“Authority”) hereby announces its intent to award a contract for Professional Architectural Services to Gresham, Smith & Partners. This award is made pursuant to the Request for Proposals for the above described services issued on May 22, 2014. After conducting informal discussions with two participating offerors, the Authority’s Executive Director has concluded that the proposal of the above named offeror provides the best value to the Authority. This Notice does NOT constitute the formation of a contract between the Authority and the offerors—the final decision for award of the contracts will be made by the Authority’s governing body at a later date. The Authority reserves the right to cancel this Notice of Intent to Award at any time. This Notice of Intent to Award initiates the 10-day period during which an offeror may submit a bid protest in accordance with the applicable provisions of the Virginia Public Procurement Act. The Authority thanks all offerors for participating in the competitive selection process.


Addendum No. 1 Passenger Loading Ramps – March 9, 2015

Addendum No. 1 Passenger Loading Ramps March 9, 2015.

RFP_Addendum_No_1_Passenger_Loading_Ramp


RFP Passenger Loading Ramps – February 26, 2015

The Charlottesville Albemarle Airport Authority, owner and operator of the Charlottesville Albemarle Airport is seeking proposals to purchase up to (4) four aircraft passenger loading/unloading ramps to be ordered and delivered within (6) six months of purchase. Request For Proposal (RFP) packages may be obtained by clicking here. The Authority will not be responsible for any oral instructions with regard to this notice. All questions and comments concerning this RFP shall be emailed to Bill Pahuta, Deputy Executive Director, at bpahuta@gocho.com . Questions must be received prior to 2 p.m. (EST) March 9, 2015 in order to be answered by the submission deadline. Any addendums issued as part of this RFP process will be posted on the Authority’s website: http://www.gocho.com.

SUBMISSION DEADLINE: Written proposals will be received at the Charlottesville Albemarle Airport, 100 Bowen Loop -Suite 200, Charlottesville, Virginia 22911 until 2 p.m. (EST) March, 12, 2015. The Authority reserves the right to reject any or all proposals, to waive informalities in any proposals received, and to initiate alternative procurement procedures at any time if it is in the best interest of the Authority to do so.


Notice for Public Comment – February 26, 2015

Charlottesville-Albemarle Airport Authority Notice for Public Comment Impose & Use PFC Application Number 15-21-C-00-CHO

The Charlottesville-Albemarle Airport Authority (Authority) is posting this public notice as part of the passenger facility charge (PFC) application process under 14 CFR § 158.24 for the Charlottesville-Albemarle Airport (Airport). The Authority will be notifying the Federal Aviation Administration of its intent to file PFC Application 15-21-C-00-CHO. As part of this procedure, the Authority is providing the following information regarding the proposed applications:

PROJECT DESCRIPTIONS

The Airport Authority intends to apply for impose & use authority for PFC Application No. 15-21-C-00-CHO in the amount of $460,000 as follows:

Terminal Rehab & Renovation Construction Phase—$460,000 This extensive project consists of construction of several terminal building improvements including bathroom rehabilitation and expansion, security checkpoint reconfiguration, hold room expansion, business center addition and concession area relocation.

PFC LEVEL

The Authority will maintain a four dollar and fifty cent ($4.50) charge on passengers enplaned at the Airport.

PROPOSED CHARGE EFFECTIVE DATE & ESTIMATED CHARGE EXPIRATION DATE

The proposed charge effective date for PFC No. 15-21-C-00-CHO is August 1, 2015 and the proposed charge expiration date for PFC No. 15-21-C-00-CHO is January 31, 2016 (or until collected revenues plus interest thereon equal the allowable costs of the approved projects, as permitted by regulation).

These dates are estimated based on 0.0 percent annual enplaned passenger growth and 95 percent collectibility on enplaned passengers.

ESTIMATED TOTAL PFC REVENUE

The estimated PFC impose and use authority for PFC Application No. 15-21-C-00-CHO totals $460,000.

The total PFC impose authority approved for all PFC applications including PFC Application 15-21-C-00-CHO is $13,664,158.

The total PFC impose and use authority approved for all PFC applications including PFC Application 15-21-C-00-CHO is $13,664,158.

AUTHORITY POINT OF CONTACT

As required under 14 CFR §158.24, the Authority will be accepting public comments on the proposed applications up to forty-five (45) days after the date of posting this public notice on our Internet Web site, www.gocho.com. Any comments should be sent in writing to Penny Shifflett, Finance Director, Charlottesville-Albemarle Airport Authority, 100 Bowen Loop, Suite 200, Charlottesville, VA 22911, (434) 973-8342.


CHO Sees Record Number of Passengers for 2014 – January 22, 2015

The Charlottesville Albemarle Airport (CHO) had another record breaking year of passenger traffic in calendar year 2014, surpassing the total amount of passengers in 2013 by 31,044. An estimated 493,506 passengers passed through the airport in 2014, according to data from the Charlottesville Albemarle Airport Authority.

Melinda Crawford, CHO’s Executive Director remains extremely optimistic about the current state of the airport. “CHO’s growing passenger traffic continues to be a reflection of the strong market we serve.  So THANK YOU local travelers.  With your support, CHO is providing improved amenities and an expanded terminal, and all of this is being done with ZERO DOLLARS from local tax payers. ”

“CHO contributes about $128 million dollars to the economic growth of our community each year and is also responsible for about 1200 jobs” said Jason Burch, Director of Air Service and Marketing for the airport. “We have faced many challenges over the last year. We watched a low cost airline enter and leave the market. We have enjoyed the benefits as our legacy airlines continue to reinvest into our community with more capacity. We even have two airlines serving one destination (New York LGA) for the first time in our history, which is very exciting and excellent for our passengers”.

Media personnel are invited to contact Melinda Crawford at Mcrawford@gocho.com or by calling 434-973-8342 ext.104.


Notice of Intent to Award – January 20, 2015

The Charlottesville-Albemarle Airport Authority (“Authority”) hereby announces its intent to award a contract for Professional Aviation/Civil Engineering Services to Delta Airport Consultants and Talbert & Bright Engineering.

This award is made pursuant to the Request for Proposals for the above described services issued on May 9, 2014. After conducting competitive negotiations with two participating offerors, the Authority’s Executive Director has concluded that the proposal of the above named offerors provides the best value to the Authority.

This Notice does NOT constitute the formation of a contract between the Authority and the offerors—the final decision for award of the contracts will be made by the Authority’s governing body at a later date. The Authority reserves the right to cancel this Notice of Intent to Award at any time.

This Notice of Intent to Award initiates the 10-day period during which an offeror may submit a bid protest in accordance with the applicable provisions of the Virginia Public Procurement Act.

The Authority thanks all offerors for participating in the competitive selection process.